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Quickbooks online vs desktop enterprise
Overall Rating. Value for Money. Customer Support. Last Review Written. I like the fact that it integrates with a bunch of other things and makes it super useful for invoicing. It had great tech support, excellent documentation, and superb online help. A great product for a very wide range of businesses. The update method and stability of the software is just poor. The file has to be repaired sometimes because it gets corrupted.
You can sign up for QuickBooks Online quickly and start setting up your account immediately. The pricing for QuickBooks Desktop is more complex. Pro Plus and Premier Plus are available as annual subscriptions. The price is based on the number of user accounts.
For example, QuickBooks Pro Plus costs:. QuickBooks Enterprise , on the other hand, has multiple plan options — Silver, Gold, Platinum and Diamond — with local-only and remote access versions. Silver, Gold and Platinum plans require an annual subscription, while Diamond is a monthly commitment.
They are all still priced based on the number of users. Although some versions of QuickBooks Desktop are more affordable than QuickBooks Online — an annual subscription to QuickBooks Pro Plus or Premier Plus, for example, is cheaper than one year of the Essentials plan — Desktop lacks the accessibility of QuickBooks Online and quickly grows in price if you want to give multiple users access. This explainer on how much QuickBooks costs provides more details about pricing differences between Desktop and Online plans.
Automatic mileage tracking is included with all versions of QuickBooks Online, but isn't offered with any versions of QuickBooks Desktop. Then, you can categorize trips as "business" or "personal" to help maximize your tax deductions.
You also can add trips to your account manually, as well as run mileage reports and share them with your accountant. Mileage tracking is included in all versions of QuickBooks Self-Employed as well.
QuickBooks Desktop allows you to add mileage manually to your account, or integrate with a third-party service for mileage tracking — this software doesn't, however, offer automatic tracking within its system. Track stock levels and receive notifications when inventory is low. Generate inventory reports to identify top selling items, total sales and taxes.
With QuickBooks Premier Plus and QuickBooks Enterprise, however, you also have access to industry-specific inventory capabilities that are designed for businesses such as manufacturers, wholesalers and retailers. These versions of QuickBooks Desktop allow you to create sales orders and track items promised to customers, change and control price levels based on the customer, and track inventory reorder points by vendor.
Similar to inventory management, the job costing features available in QuickBooks Desktop are more detailed compared with those in QuickBooks Online. QuickBooks Online offers job costing and project profitability with its Plus and Advanced plans, including the ability to track labor costs, payroll and expenses.
You also can assess costs using a tracking calculator or view profitability through project dashboards. With QuickBooks Desktop, you can get more granular. QuickBooks Pro Plus allows you to create rule-based customer groups to better manage customers, and QuickBooks Premier Plus allows you to track profitability by product or by project and client.
Premier Plus also lets you enter job changes within an estimate and track the impact on your bottom line. With Enterprise, you have additional job costing features designed specifically for construction businesses and contractors, as well as professional service companies.
There are a variety of resources and community forums online to guide you through setting up your QuickBooks account and navigating the software. Additionally, QuickBooks has a wide network of ProAdvisors, accountants who are certified in the software, who you can work with for professional assistance. Compare the features included with each QuickBooks Online plan with those included with the different versions of QuickBooks Desktop.
QuickBooks Desktop is designed for small to mid-size businesses that are looking for the reliability of a desktop software solution. QuickBooks Desktop is also a good fit for niche businesses such as nonprofit organizations, retailers, and general contractors looking for a more industry-specific solution.
During the setup process, you can choose the features and functions that you will likely be using in QuickBooks Online. No need to worry if you skip one; you can always go back and add it at a later date. Image source: Author. Some of the features found in QuickBooks Online include easy online banking connectivity, which will match bank and credit card transactions with expenses automatically, drastically reducing the amount of journal entries necessary. Other features include:.
QuickBooks Desktop features are better developed than comparable features found on QuickBooks Online. Though not web-based, QuickBooks Desktop can be hosted online for more convenient access if desired. Like the online version, QuickBooks Desktop features are also somewhat plan-driven, with the more expensive plans offering the best selection of features. QuickBooks Desktop also offers automatic bank feeds so you can connect and download transactions daily.
Other features found in QuickBooks Desktop include:. The Inventory setup feature allows you to add product cost and create a reorder point. QuickBooks Desktop also offers easy integration with QuickBooks Payments so you can accept online payments from customers. QuickBooks Desktop wins. While the features are similar, QuickBooks Desktop offers more functionality, such as the ability to run checks to pay bills and more in-depth customer and vendor management capability.
Support options are fairly similar for both QuickBooks Online and QuickBooks Desktop, with the more expensive plans offering better support options. QuickBooks Online includes numerous learning and support resources. A variety of short video tutorials are available as well as on-demand webinars and training classes. One of the best resources is the QuickBooks Online community, where you can connect with other users to share tips, answer questions, and find answers to problems that may arise.
Product support can be accessed directly from within the application, where you can ask a question or connect to support personnel. QuickBooks Desktop offers the same support options found in QuickBooks Online including video tutorials, on-demand webinars, and various training options. Both applications also include an easy setup process, so you can be up and running in little time.
Ease of use is one of the most important things to consider when shopping for software. Neither QuickBooks Online or QuickBooks Desktop are difficult to use, although they offer very different user experiences.
The application also offers a mobile app that works with both iOS and Android devices. While the dashboard is a bit cluttered, you can easily customize it to only display the information you wish. Those interested in trying out QuickBooks Online can access a free day demo with sample data that allows you to easily explore system features and functions without spending a lot of time entering data.
To expedite product setup, you can choose to use the default chart of accounts that is included in the application. You also have the option to import products and services into the application to avoid having to re-enter the data. QuickBooks Desktop uses navigation centers that make it easy to find the features you need.
Users can access features via the vertical menu to the left of the screen or by using the drop-down menu bar at the top, and the My Shortcuts option allows you to add a shortcut to frequently used features. If the default screen is too crowded for your taste, you can hide the vertical menu, only displaying it when you wish. Features are plan-dependent, so be sure to check the features you want are included in the plan you subscribe to. Plan options offered include:. As an added convenience, if you outgrow your current edition of QuickBooks Online, upgrade to a more powerful plan in minutes.
QuickBooks Desktop pricing varies, depending on the plan you choose. All pricing is based on an annual fee, making it more affordable than QuickBooks Online. QuickBooks Desktop offers annual pricing, making it a more affordable option. Keep in mind that if you do decide to have QuickBooks Desktop hosted, there will be an additional fee. QuickBooks Desktop wins this category, with pricing coming in much lower than its online counterpart.
Below is a chart with annual costs for each application. QuickBooks Enterprise is best used in any small to mid-sized business that requires a large amount of transactional data. QuickBooks Accountant is specifically designed for accounting firms and bookkeepers, with the goal of handling accounting transactions for companies that are not their own.
As of late , QuickBooks Enterprise requires an ongoing subscription to gain access to the software. This is independent of your deployment method whether running the software on-premise or in the cloud. However, these versions for the most part have moved to a subscription-based pricing model that requires a yearly payment in order to continue using the software with included support.
Desktop versions of QuickBooks consistently receive higher ratings across review websites, although this could be due to the history of QuickBooks Desktop vs Online. QuickBooks Desktop is usually preferred if you are looking for industry-specific features or have more complex accounting needs. QuickBooks Online is easier to learn and use on a daily basis with the accessibility of offers across multiple devices and the number of available automations and applications.
It also lacks the level of customization that some companies may prefer. In order to keep ongoing support with Intuit, yes. Once purchased, the licensing of QuickBooks Enterprise is good for 3 years.
If you fail to renew your solution each year, you are still welcome to continue using the solution on your desktop, but you will be limited to 1 user license and not have any ongoing support. If you have a desktop version of QuickBooks, please see the answer to our previous question above. Failure to do so will prevent you from accessing your data.
QuickBooks Online runs in your web-browser and thus is compatible on either a Windows or a Mac. Intuit also offers QuickBooks for Mac for Mac users looking for an on-premise option.
Talk with a Software Expert…. Russ Davidson. Price Range. What We Like. Robust feature set. In-depth financial reports.